What are they and what can we learn from them?
Electronic references from the Property Register at the Registry Agency are a useful tool for obtaining information related to real estate. They provide quick and easy access to information regarding transactions associated with a particular individual or property. They are also used as an initial verification of encumbrances.
What are electronic references from the Property Register in essence?
They are electronic PDF files listing in tabular format the transactions recorded under the specific individual or property which begin with the start of the electronic register itself. Regarding Sofia registrations – the initial date is January 1, 1998. Regarding other cities, electronic systems starting activity between 1991 and 2004 are maintained.
The listing in the reference itself is in chronological order – from the most recent to the oldest transaction in time.
The electronic references must contain the data from the entry, including the entry registration number and date, double entry number, volume number, deed number, and entry book. They also contain details of the type of transaction, the parties involved, the registration date, and a brief description of the property.
It is also possible that the reference report to come up blank if the person has not made any transactions in their name since the start of the electronic register. However, this does not exclude the existence of old transactions.
Transactions before the launch of the electronic register can only be found on-site at the relevant registry office in the area of the property. This is done by searching the alphabetical books for the year in which the transaction took place.
What types of Property Register references exist?
- Reference by person – it requires the Personal Identification Number (PIN) and/or two or three names of a natural person or the Unified Identification Code (EIK) and/or the name of a legal entity.
By this reference, you can learn about all the transactions which the specified individual has been involved in since the start of the electronic property register until now.
Depending on the specific interest of the requester, the reference can be either for the entire country or for a specific Registry Office in a specific city in the country. Through the information in this reference, you can obtain all the data necessary for obtaining a copy of a notarial deed/mortgage/foreclosure, etc., that you are interested in.
Property reference – this will provide you with information on all transactions made with the property. For this purpose, you need the exact address of the property, and it is good to know its zoning data and/or cadastral identifier. The property reference again refers to the period from the start of the electronic register until now. From this reference, you will learn in chronological order all entries for the given property. The type of transactions (whether sale, donation, exchange, partition), the parties involved, and whether there are mortgages, foreclosures and other encumbrances on the property. Again there will be all the details of the entry – deed number, volume, entry number, etc.
Document reference – once you have the particulars of record for a transaction, you can learn specific details about it through this reference. For example, the material interest on which the transaction was made – the price, the tax assessment, and the fee paid for the registration. In this reference, you will again have all the details of the parties and the details of the property.
When are these references needed?
Most often, electronic references from the property register are used when researching property ownership and encumbrances, when tracing inherited properties, and when checking for assets of debtors.
By these, you would get details about the owner of the property and whether they have already disposed of it. You would learn about any mortgages or registered claims. In the case of co-ownership, you can get an idea of the quotas of the co-owners.
By a Reference by person, you can find out about the transactions, which your deceased relative was involved in. For example, you may discover properties unknown to you.
By a property reference, on the other hand, you may investigate the history of the property. You may learn how its ownership has changed over the years, who its owners have been, and whether there are encumbrances on the property. Thus, you can protect yourself from eventual problematic property purchases that could lead to significant financial losses and legal disputes.
How can LegalMasters.bg help you?
On our website, you will find the Electronic Reference from the Property Register service – for the entire country. Via this service, we can provide you with the desired reference. An electronic signature or a PIN from the National Revenue Agency (NRA is not needed). You save time, you don’t have to communicate with the state administration. You receive the reference report in your specified email within a few hours. If needed, you can get further advice from an experienced attorney to clarify the information for you.
At LegalMasters.bg, you’ll also find our online service Copy of Notarial Deed. Via this service, you’ll be able to obtain a copy of any deed related to a transaction you find by the electronic reference from the property register.
Dear readers, all materials published on LegalMasters.bg are for informational purposes only. These materials reflect the personal views and professional opinions of the respective lawyer from the team and should not be perceived as comprehensive legal analyses or as individual legal advice for you. Before taking or not taking legal action on the issues discussed, seek professional legal advice for your specific case.